We Hire America Jobs

Mobile We Hire America Logo
WeHireAmerica.jobs is a service of HR Policy Foundation and DirectEmployers Association. These two non-profit organizations are providing this free resource to help educators, policy makers and job seekers understand the great employment opportunities available here in the U.S. at some of America's biggest and best companies.

Job Information

Bank of America Administrative Assistant III in Chicago, Illinois

Administrative Assistant III

Chicago, Illinois

Job Description:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day.

One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being.

Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization.

Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us!

Job Description:

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.


  • Communicates with executives and line management to gather and convey relevant information

  • Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment

  • Proactively manages the calendar of multiple executives, effectively resolving conflicts that arise in a professional manner

  • Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments

  • Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills

  • Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems

Required Qualifications

  • Two or more years of experience providing administrative support at the senior management level within a financial institution

  • Significant time management, multi-tasking, and prioritization skills

  • Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, OneNote, Visio)

  • Deep knowledge of software applications including Concur, Visio, Tableau etc.

  • Highly organized with strong attention to detail

  • Ability to work effectively under pressure and time constraints

  • Strong written and verbal communication skills, with a demonstrated ability to interface with Senior Executives

Desired Qualifications

  • Prior experience in Financial Services

  • Bachelors/Undergraduatedegree preferred

  • Knowledge of the Global Commercial Banking and Business Banking plus.


  • Administrative Services

  • Attention to Detail

  • Customer and Client Focus

  • Planning

  • Prioritization

  • Adaptability

  • Collaboration

  • Event Planning

  • Office Administration

  • Problem Solving

  • Facilities Management

  • Oral Communications

  • Recording/Organizing Information

  • Research

  • Written Communications

Minimum Education Requirement: High School Diploma / GED / Secondary School or equivalent


1st shift (United States of America)

Hours Per Week:


Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.

To view the "EEO is the Law" poster, CLICK HERE (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) .

To view the "EEO is the Law" Supplement, CLICK HERE (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf) .

Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy (“Policy”) establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.

To view Bank of America’s Drug-free workplace and alcohol policy, CLICK HERE .