Job Information
Duke Energy Legal Administrative Assistant in Cincinnati, Ohio
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Job Summary:
This position located in Cincinnati, Ohio will support the state regulatory attorneys in the Office of General Counsel, with a focus on regulatory matters before the Kentucky Public Service Commission, provide coverage with matters before the Public Utilities Commission of Ohio, and will assist with regulatory matters before the Indiana Utility Regulatory Commission (Commissions), among other duties and attorneys as assigned. Job duties and responsibilities include, but are not limited to, the following:
Responsibilities & Duties:
Edit legal documents such as petitions, applications, testimony, discovery, orders, settlement agreements, cover letters, prepare witness binders, affidavits, and other regulatory-related documents in an accurate, complete, and timely manner.
Assist paralegals and attorneys on review, proofread, cite and quality check regulatory pleadings and exhibits before filing with the Commissions e-filing systems and via US and overnight Mail.
Make required filings with the Commissions using e-filing systems and via US and overnight Mail.
Screen and prioritize phone messages, email and other correspondence; respond to calls and email with little direction or supervision required.
Maintain attorney calendars and track regulatory docket deadlines using Outlook and SharePoint; schedule appointments, internal/external meetings; make decisions on priorities and update calendars; arrange and coordinate all business travel, luncheons and/or dinner logistics.
Assist paralegals with development and maintenance of SharePoint sites and SFTP sites or other electronic media, as needed.
Respond to inquiries in a respectful and professional manner from officers, management, other employees and external sources regarding a variety of legal questions and other matters and determine what, how and to whom information is to be communicated with little direction or supervision required.
Handle information of a highly confidential nature and maintain confidentiality.
Serve as the process owner for files, databases, document management systems, and specialized computer software systems.
Performs routine administrative duties such as copying, scanning, and preparing mailings.
Prepare expense reports, process invoices, make travel arrangements, and handle logistics for hearings, retaining vendors for copying or scanning documents.
Initiate and complete assigned projects as instructed and with a sense of urgency.
Interact and assist with external attorneys, administrative agencies, members of management, in-house attorneys, clients, and other team members in a respectful and professional manner.
Initiate and complete assigned projects as instructed and with a sense of urgency.
Assist attorneys with other related assignments.
Basic Qualifications:
- High school diploma AND two (2) years minimum related work experience
Desired Qualifications:
At least 5 or more years related experience as a legal secretary or legal assistant, in a law firm, in-house corporate legal department or governmental agency supporting a regulatory practice group.
Proficiency with legal terminology.
Working knowledge of computer applications such as Adobe Pro, Teams, Outlook, Word, Excel, PowerPoint and other Microsoft products, SharePoint and performing internet research.
Experience with a state regulatory commission or similar type governmental agency or body.
Experience supporting three or more attorneys and/or paralegals.
Regulated industry or utility experience.
Ohio or Kentucky Notary Public.
Demonstrated clear, concise, and effective written and oral communications skills, including an emphasis on grammar and formatting.
Demonstrated ability to prioritize, organize, and coordinate work while being proactive, taking initiative, and exhibiting sound judgment.
Attention to detail, accuracy, and flexibility in handling multiple tasks, often under time constraints while taking direction from multiple regulatory attorneys, paralegals and clients.
Demonstrated problem solving, decision making and analytical skills.
Holds oneself accountable for complete, accurate, and timely work results, both independently and as part of a team.
Exercise professional judgment, integrity, respect, and professionalism.
Working Conditions
- Hybrid mobility classification - work will be performed from both remote and onsite locations after the onboarding period. However, hybrid employees should live within a reasonable commute to the posted reporting location.
Travel Requirements
5-15%
Relocation Assistance Provided (as applicable) No
Represented/Union Position No
Visa Sponsored Position No
Posting Expiration Date
Tuesday, April 8, 2025
All job postings expire at 12:01 AM on the posting expiration date.
Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.
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