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Job Information

ADM Production Administrative Assistant - Decatur, IL in Decatur, Illinois


Job Title:

Production Administrative Assistant - Decatur, IL


Operations: Manufacturing, Production, Maintenance, Utilities

Job Description:

Production Administrative Assistant -Decatur, IL

Location: Vitamin E Plant, Decatur, IL

Position Summary:

The Production Administrative Assistant will support the Vitamin E and SFI facilities with completing weekly payroll, ordering supplies to support operations, management, and quality, and will perform clerical duties including maintaining records and documentation in an organized way.

Roles and Responsibilities

  • Process weekly payroll (enter vacation, absences, missed lunch punches, etc.)

  • Coordinate and assist hiring managers with new hire onboarding and employee orientation.

  • Perform a variety of clerical duties including copying, faxing, mailing, and filing.

  • Order and maintain office and project supplies.

  • Answer incoming phone calls and front door traffic - direct to appropriate person/location.

  • Assist with general information for colleagues (uniforms, payroll questions, company programs, radios etc.)

  • Perform back up duties during co-worker absences.

  • Maintain office filing system (including record retention) in paper and electronic formats; assemble and coordinate the preparation of documents.

  • Compile new hire training packets/materials for each training session.

  • Other assignments or projects as requested by any member of management.

  • Understand and adhere to ADM’s Safety, Environmental Compliance and Food Quality and goal of achieving a zero-injury culture.

  • Assist with housekeeping of administrative office and other tasks as requested by any member of management.

Job Requirements:

  • High School diploma or GED with strong fundamental skills (math, reading, writing)

  • Ability to multi-task

  • Computer proficiency, particularly in Microsoft Office products (Word, Excel)

  • Previous Maximo, Coupa, or CMMS experience is preferred.

  • Strong attendance record

  • Effective communication and teamwork skills

  • Strong attention to detail, organizational skills, and record keeping.

  • Flexibility in accepting change and an attitude of continuous improvement.

  • Understanding of the importance of Safety

  • Ability to act in a professional manner and adhere by ADM’s Code of Conduct

  • Self-motivated with a solid work ethic.

Education Requirements:

  • High School Diploma or equivalent

Required Experience:

  • Minimum of 2 years general office experience

Excited about this role but don’t meet every requirement listed? Studies show that often applicants will self-select out if they don’t check every box. We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.

ADM requires the successful completion of a pre-employment drug screen and a background check.​





IL - Illinois

Ref ID:


About ADM::

ADM unlocks the power of nature to enrich the quality of life. We're a premier global human and animal nutrition company, delivering solutions today with an eye to the future. We're blazing new trails in health and well-being as our scientists develop groundbreaking products to support healthier living. We're a cutting-edge innovator leading the way to a new future of plant-based consumer and industrial solutions to replace petroleum-based products. We're an unmatched agricultural supply chain manager and processor, providing food security by connecting local needs with global capabilities. And we're a leader in sustainability, scaling across entire value chains to help decarbonize our industry and safeguard our planet. From the seed of the idea to the outcome of the solution, we give customers an edge in solving the nutritional and sustainability challenges of today and tomorrow. Learn more at www.adm.com.





Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.

We welcome everyone to apply, especially those individuals who are underrepresented in our industry, as we strive to ensure our workforce represents the world that we help to feed: people of color, women, gender non-conforming, LGBTQIA+, veterans and persons with disabilities. For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Diversity, Equity and Inclusion | ADM. (https://www.adm.com/en-us/culture-and-careers/diversity-equity-inclusion/)