PAREXEL International LLC Administrative Assistant in Durham, North Carolina
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Job IDpost-40024782Durham, North Carolina
Administrative Assistant’s essential function is to perform all administrative tasks in time and readily available to support with experience, to the highest standards of quality and efficiency. Contributes to the smooth running of the department and departmental activities also by taking responsibility for general administrative duties as required. This includes general secretarial, administrative and technical services for internal Project Teams, external Clients and Managers. Comply with Company policies, SOPs and Regulatory guidelines.
Assumes the ability to meet the requirements of an Administrative Assistant with a high degree of proficiency
Maintain a positive, results oriented work environment, building partnerships and modeling teamwork, communicating to others in an open, balances and objective manner
Utilize appropriate TIME codes as they relate to a particular task
Maintain agreed utilization
Administrative support of (Senior) Directors, Associate Director, Group (Senior) Managers, VP
Identify and take responsibility for other general administrative duties as required (e.g. filing, faxing, producing correspondence)
First point of contact during vacation of relevant Senior Director and VP
Maintenance of databases and spreadsheets for tracking purposes, including accruing status information and data monthly reports
Provide support in the preparation of presentations
Organize meetings and T/C’s including taking and issuing minutes
Very good working knowledge of relevant software such as MS-office (Excel, Word and PowerPoint)
Excellent interpersonal, verbal and written communication skills
Highly organized with the ability to prioritize workload and manage multiple, potentially conflicting deadlines with attention to detail and within agreed timelines
Strong attention to detail
Client focused approach to work
Ability to liaise with senior management with both Parexel and client companies in a professional manner
A flexible attitude with respect to work assignments and new learning
Willingness to work in a matrix environment and to value the importance of teamwork.
Ability to successfully work in a (“virtual”) team environment
Demonstrated ability to work independently with a sense of urgency by showing initiative in complete tasks.
Effective time management in order to meet daily metrics or team objectives
Shows commitment to and performs consistently high quality work
Academic degree or equivalent
Competent in written and oral English as well as local language
Proven job experience in a similar role
Thorough understanding of department structure
EEO DisclaimerParexel is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to legally protected status, which in the US includes race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.