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Description:

Job Overview:

The Event Planning Manager's primary focus is servicing Sale bookings. This position acts as the liaison between Meeting Planners and the hotel staff. Responsibilities include: administering the Sales agreement, detailing all Food, Beverage and A/V needs, managing room blocks and pick up, billing instructions and final review. Event Planning Managers also are the on-site contacts and are responsible for the smooth execution of all events.

Essential Responsibilities

• Be incredibly friendly, customer centric, and have FUN in a fast paced environment.

• Must be available to work evenings and weekends.

• Plan, up sell and detail programs with clients including; verification and modification of space requirements, times, equipment, menus, themes, decorations, etc.

• Communicate requirements of clients to all hotel departments through event resumes, event orders, pre-convention meetings with clients, internal departmental meetings, and event order meetings.

• Forecast banquet food and beverage revenues.

• Monitor and control individual event budgets and details to maximize revenues and minimize expenses while ensuring delivery of a quality product.

• Professionally represent the department and the hotel by participating in and or conducting client and industry functions, tours for contracted groups, planning meetings, tastings, pre and post-convention meetings, industry events, client entertaining etc.).

• Develop and maintain positive relationships with vendors and suppliers who provide services to the groups and to the hotel.

• After the conclusion of meeting, review bill and post conference reporting with meeting planner.

• Provide a service culture that generates positive event satisfaction, sustained revenue achievement, and excellent internal communications

• Other tasks/duties as assigned by Director of Sales & Marketing.

About the Hotel: For more than 125 years, the stately Elms Hotel & Spa has welcomed visitors to downtown Excelsior Springs, nestled amid picturesque, tree-lined grounds. Charming restaurants, shops, and Siloam Mountain Park are less than a half-mile away from the boutique hotel.

About Hyatt: Well-being is the ultimate realization of our purpose — we care for people so they can be their best. We believe this focus on our colleagues is the key to our success and we’ve earned a place on Fortune’s prestigious “100 Best Companies to Work For®” for the last eight years, ranking No. 16 in 2022.

We’re proud to offer exceptional corporate benefits which include:

• Annual allotment of free hotel stays at Hyatt hotels globally.

• Work-life benefits including well-being initiatives such as a complimentary Headspace subscription, along with other local and global corporate discounts.

• A global family assistance policy with paid time off following the birth or adoption of a child as well as financial assistance for adoption.

• Paid Time Off

• Medical, Dental, Vision, 401K with company match

Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.

Qualifications:

• A true desire to satisfy the needs of others in a fast paced environment. Refined verbal and written communication skills

• A minimum of 1-3 years of hotel event sales/event planning or comparable experience preferred

• Must be proficient in general computer knowledge

• Candidates should be extremely detail oriented, organized and be able to handle a fast paced environment

• Prefer two years hotel experience or completed Event Management trainee program

Primary Location: US-MO-Excelsior Springs

Organization: The Elms

Pay Basis: Yearly

Job Level: Full-time

Job: Catering/Event Planning

Req ID: EXC000543

Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.