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Office Coordinator

Description

* JOB SUMMARY *

_ The Office Coordinator supports the senior IT-Infrastructure and IT-Security leadership team in day to day activities as well as supports office operations in Building 40 which is the Textron Information Services primary location. This includes executive support, meeting and event coordination, office administration and procedures, facilities coordination, and vendor coordination in support of the IT organization. _

_ Energetic professional with the ability to apply him/herself to multitudes of items in a given day. Experienced in handling a wide range of administrative and executive support related tasks, is able to work independently with little or no supervision, well organized, is able to capture meeting minutes – even with technical subjects, able to track and coordinate action items, support third-party vendor management, and enjoys the administrative challenges of supporting an office of diverse people. _

* JOB RESPONSIBILITIES *

• Executive Administrative Support

• Maintain complex calendars

• Schedule/update appointments

• Travel & expense logistics - domestic and international

• Create agendas and meeting minutes as needed

• General administrative duties

• IT-Infrastructure Leader Council (ILC) Meetings

• Coordinate 3-4 face-to-face meetings at different company locations each year

• Capture meeting minutes in weekly calls and track action items

• Create basic presentations and assist with the development of dashboards and reports

• Interact with and support all ILC members as needed

• IT-Risk Management Council (ITRMC) Meetings

• Coordinate 3-4 face-to-face meetings at different company locations each year

• Interact with and support all ITRMC members as needed

• Support the coordination of special events for large groups (meetings, fundraisers, etc.)

• Annual Global IT Exchange meeting (over 100 attendees)

• Support the planning and execution of various events such as leadership all hands meetings and support guests

• Support the Office Manager with the Facilities and Vendor Management

• Execute vendor purchase orders as directed

• Process and approve vendor invoices

• Support the maintenance of Building 40 badge access system for all employees, vendors, and visitors

• Assist with the coordination of Bell access on Textron employee and contractor badges

• Assist in monitoring Textron reserved/visitor spaces and coordinate parking lot access for non-employees

• Coordinate food service vendor and maintenance issues

• Coordinate with audio visual vendors on conference room issues

• Maintain a safe and secure working environment

• General Office Support

• Maintain office efficiency through planning and procurement of office equipment

• Participate in the day-to-day operations of the facility

• Monitor and maintain office supplies and inventory

• Other

• Handle customer inquiries and complaints

• Create PowerPoint slides and make presentations as required

• Execute special projects

• Additional duties as assigned

Qualifications

* EDUCATION/EXPERIENCE *

• Minimum of 5 years of proven office management, administrative, or executive assistant experience

• Knowledge of office management responsibilities and related systems/procedures

• Basic budget management and oversight with knowledge of accounting practices

• Knowledge of human resources management practices and procedures

• General business acumen and knowledge of management principles

• Computer skills, such as MS Office, and ability to quickly learn software packages

* SKILLS/COMPETENCIES *

• Executive and team administration support

• Ability to deal with ambiguity and adapt to changing demands

• Action oriented self-starter

• Excellent written and verbal communication skills

• Time management skills and ability to prioritize work

• Operates with integrity and able to keep information confidential

• Can perform analysis, solve problems, and operate at a detailed level when required

• Budget planning and oversight

• Strong organizational and planning skills

• Strong judgment and decision making

• Support established standards and ensure continuous process improvement

• Building facilities support

EEO Statement

Textron is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.

Pay Transparency Policy Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise, have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Job Support Services

Primary Location US-Texas-Fort Worth

Recruiting Company Textron Inc.

Schedule Full-time

Job Level Individual Contributor

Shift First Shift

Req ID: 289971