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Job Information

J&J Family of Companies Sr. Administrative Assistant in Horsham, Pennsylvania

The Janssen Pharmaceutical Companies of Johnson & Johnson are recruiting for the position of Senior Administrative Assistant. This position is located in Horsham, PA.

At the Janssen Pharmaceutical Companies of Johnson & Johnson, we are working to create a world without disease. Transforming lives by finding new and better ways to prevent, intercept, treat and cure disease inspires us. We bring together the best minds and pursue the most promising science. We are Janssen. We collaborate with the world for the health of everyone in it. Learn more at www.janssen.com and follow us @JanssenGlobal. Janssen Global Services LLC is part of the Janssen Pharmaceutical Companies.

The Sr. Administrative Assistant will be a member of the Janssen Immunology organization and provide comprehensive and direct administrative support to the Gastroenterology Marketing Leadership Team. The Sr. Administrative Assistant will also provide support as needed to the Gastroenterology Franchise teams (Healthcare Providers (HCP), Consumer & Customer Experience, and Professional Engagement & Medical Education). The role will report directly to the Director of Marketing, Gastroenterology.

Responsibilities

  • Maintain highly fluid calendars, and proactively handle complicated priorities to accommodate the most critical business needs

  • Enable and complete meeting planning including offsite meetings

  • Prepare and validate monthly expense reports for the team

  • Make and handle travel arrangements

  • Develop and maintain organizational documentation and data management (organization charts, distribution lists, team lists, vacation and holiday calendars)

  • Facilitate onboarding of new employees and process all employee transitions

  • Lead certain procurement workflows (e.g. check requisitions, purchase order management)

  • Troubleshoot workplace facility/technology issues and handle office supplies

  • Support other Immunology marketing teams ad hoc administrative needs on an as-needed basis and across a wide range of matters

Qualifications

  • A minimum of a high school diploma is required. Advanced education or training preferred.

  • At least 5 years of administrative experience is required.

  • Experience providing support to large and dynamic teams is required

  • The ability to prioritize, and achieve results in a fast-paced environment is required.

  • Organizational skills and the ability to be very flexible while handling conflicting, shifting, and competing priorities with minimal direction are required.

  • Exceptional interpersonal skills and the ability to communicate effectively with all levels of the organization is required

  • Takes initiatives that lead to the resolution of problems, anticipates the situation, and acts logically is required

  • The ability to apply excellent judgment and high emotional intelligence in difficult situations and with varied team members is required. Pleasant with ambiguity and uncertainty.

  • Proven ability to work in concert with and collaboratively as part of a team is required.

  • Excellent verbal and written communications skills, with extraordinary problem-solving skills, are required.

  • Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.

  • Experience handling complex calendars via Outlook is required.

  • Knowledge with HR systems, productivity tools and portal technology (i.e. Our Source, Workday, SharePoint, IRIS, Global Connect, WebEx, Skype) is preferred.

  • Experience working with Ariba/eMarketplace is preferred.

  • This position will be based in Horsham, PA.

    Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

    We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Primary Location

United States-Pennsylvania-Horsham-800/850 Ridgeview Drive

Organization

Janssen Biotech, Inc. (6014)

Job Function

General Administration

Requisition ID

2206000790W

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