Job Information
American Family Insurance - Corporate Executive Assistant (Primarily Office) in Madison, Wisconsin
Reporting to the Chief Marketing Officer, you will coordinate daily administrative needs of CMO, as well as the main administrative aspects of the marketing department. Responsibilities include maintaining confidential working relationships with the leader and his/her staff in the normal performance of their duties. We ask that you have a wide variety of executive administrative functions at a high level of performance, accuracy, confidentiality and a thorough knowledge of the organization, operation of the company, and office routine.
Position Compensation Range:
$28.84 - $47.59
Pay Rate Type:
Hourly
Compensation may vary based on the job level and your geographic work location.
Primary Accountabilities
Complete broad varieties of administrative tasks for senior leaders, including managing an extremely active calendar of appointments; complete expense reports; compose and prepare correspondence that is sometimes confidential; and arranging complex and detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings; and scheduling meetings internally and/or with vendors.
Research, prioritize, and follow up on incoming issues and concerns addressed to the leader, including those of a sensitive or confidential nature. Determine appropriate course of action, referral or response.
Provide a bridge for communication between the leader's office and internal departments; demonstrate leadership to maintain credibility, trust and support with senior management staff.
Work effectively with the leader(s) as you will keep the executive well informed of upcoming commitments and responsibilities, following up appropriately.
Specialized Knowledge & Skills Requirements
Demonstrated experience providing customer-driven solutions, support or service.
Demonstrated skills and ability to operate general office equipment.
Demonstrated experience in administrative work and general office administration.
Keyboarding/typing ability of 25 WPM.
Solid knowledge and experience of PC and product software.
Licenses
- Not applicable.
Travel Requirements
- Up to 10%.
Physical Requirements
- Work that primarily involves sitting/standing.
Working Conditions
Not applicable.
Offer to selected candidate will be made contingent on the results of applicable background checks.
Offer to selected candidate is contingent on signing a non-disclosure agreement for proprietary information, trade secrets, and inventions.
Our policy restricts consideration of applicants needing employment sponsorship (visa) to specialty occupations. Sponsorship will not be considered for this position
Internal candidates are encouraged to apply regardless of location and will be considered based upon the needs of the role. You will be expected to work a minimum of 16+ days a month at our NHQ in Madison.
We encourage you to apply even if you do not meet all of the requirements listed above. Skills can be used in many different ways, and your life and professional experience may be relevant beyond what a list of requirements will capture. We encourage those who are passionate about what we do to apply!
We provide benefits that support your physical, emotional, and financial wellbeing. You will have access to comprehensive medical, dental, vision and wellbeing benefits that enable you to take care of your health. We also offer a competitive 401(k) contribution, a pension plan, an annual incentive, 9 paid holidays and a paid time off program (23 days accrued annually for full-time employees). In addition, our student loan repayment program and paid-family leave are available to support our employees and their families. Interns and contingent workers are not eligible for American Family Insurance Group benefits.
We are an equal opportunity employer. It is our policy to comply with all applicable federal, state and local laws pertaining to non-discrimination, non-harassment and equal opportunity. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.
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At American Family Insurance, we know how hard our customers and employees work to achieve their dreams. That’s why, for over 90 years, we’ve made it our mission to protect those dreams. It’s all part of who we are and who we’ll always be – innovative, caring, agile, trustworthy, transparent and passionate. We’re a strong, forward-looking company and a proven leader in our industry. And if you’re looking to make a difference, we’re looking for you.
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