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Job Description

Are you looking for administrative assistant role in a growing company that develops and produces the most advanced electronic systems that protect our warfighters? Are you inspired to join an organization with a strong culture, that s focused on ensuring we are hearing all voices and being brilliant on the basics? Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first exemplified by our missions: We Protect Those Who Protect Us and We Innovate For Those Who Move The WorldTM. Sound like a team you want to be a part of? Come build your career with us. Get ready for the ultimate opportunity to join the Program Excellence (Px) team as a strategic and critical administrative support specialist!

Imagine being part of a dynamic and diverse work environment where annual sales exceed $7B and over 600 program managers thrive. With our robust offering of educational and career development opportunities, your career advancement prospects are limitless!

As a key member of the Px team, you'll provide high-level support to the Px Senior Director and the Px Leadership Team, navigating complex business practices, protocols, and procedures with ease. Your exceptional diplomacy, anticipation, and initiative will shine as you interface with senior leaders at the director and vice president level throughout the sector.

Your responsibilities will be diverse and interesting, including:

• Managing the Px Senior Director's calendar, scheduling meetings with top business leaders, and screening calls, emails, and correspondence with finesse

• Learning and leveraging cutting-edge collaboration tools like MS Teams, SharePoint, and more to create a seamless and connected team experience

• Hosting MS Teams meetings, presenting PowerPoint slides, and ensuring a smooth flow of information

• Coordinating the publishing of the PM Matters newsletter and developing a system to monitor action item closure

• Working with Export administration to ensure select documents are releasable and marked appropriately

• Crafting professional presentations for internal meetings and developing a keen eye for detail

But that's not all! You'll also provide critical support to the larger Program Excellence organization, including:

• Ordering office supplies

• Coordinating new hire logistics

• Assisting with booking travel reservations as needed

• Provide logistical support for Px staff and PM community for events, training, and meetings including interfacing with procurement to place purchase orders as needed.

• Working with BAE Systems Enterprise Shared Services to meet the IT needs of the Px organization

If you're a highly organized, detail-oriented, and proactive individual with a passion for collaboration and problem-solving, this role is your dream come true! Join the Px team today and take your career to new heights!

Required Education, Experience, & Skills

• 4 years of experience as an Administrative Assistant or similar role, or equivalent experience with a bachelor's degree

• Strong proficiency in MS 365, SharePoint, and Microsoft Office Suite

• Proven ability to generate professional presentations from draft material

• Excellent organizational, communication, time management, and interpersonal skills

• Ability to work independently, prioritize tasks, and handle multiple priorities

• Experience working in a fast-paced, agile team environment and collaborating with diverse groups and individuals

• Strong self-starting and self-closing skills, with a positive attitude and enthusiasm

• Proactive and adaptable, with a focus on building effective working relationships and creating a positive work environment

• Ability to interface with senior leadership and external visitors, including senior customers

Preferred Education, Experience, & Skills

• Bachelor's degree and 4 years of professional experience

• Proficiency in office automation tools and Microsoft applications

• Strong interpersonal and communication skills, with the ability to effectively interact with all levels of management

• Proven ability to facilitate team discussions, manage multiple tasks, and close projects efficiently

Pay Information

Full-Time Salary Range: $62210 - $99535

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

Administrative Assistant V

110542BR

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