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Job Information

Bank of America Administrative Assistant- FICC, Municipal Banking in New York, New York

Administrative Assistant- FICC, Municipal Banking

New York, New York

Job Description:

The ideal candidate for this role must have experience working in a fast paced work environment with the ability to multitask and perform with a great level of efficiency. Performs diverse, advanced and confidential administration support functions. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment.

  • Proactively manage the calendars of multiple senior executives, anticipate necessary background material, and effectively resolve conflicts that arise in a professional manner.

  • Manage answering multiple executive phone lines, which entails taking accurate messages, knowing executives whereabouts and handling calls with appropriate judgment

  • Experience in processing travel and entertainment expenses promptly and accurately. Concur experience a plus

  • Using the online travel system to schedule travel arrangements

  • Handling of sensitive and/or confidential documents and information

  • Assisting with responsibilities such as maintaining organization charts, coordinating key transactions, and committee meetings, working groups and other ad hoc presentations and requests.

  • Excellent time management, organization and multi-tasking

  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

  • Processing of invoices in Ariba, sponsorship requests, speaking engagement requests and other MBAM administrative tasks

Qualifications Necessary:

  • Min 2 years’ experience. Previous Administrative experience required, preferably in financial services

  • Strong knowledge of utilizing Concur, Ariba, Outlook, Word, Power point and Excel.

  • Experience working with a large team and prior banking admin experience is a plus.

  • Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions

  • Polished and professional in phone and email communications

  • Strong attention to detail, ability to work effectively and under pressure and time constraints.

  • Exceptional problem solving skills and tenacious work ethic

Job Band:

H7

Shift:

1st shift (United States of America)

Hours Per Week:

40

Weekly Schedule:

Referral Bonus Amount:

0

Job Description:

The ideal candidate for this role must have experience working in a fast paced work environment with the ability to multitask and perform with a great level of efficiency. Performs diverse, advanced and confidential administration support functions. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment.

  • Proactively manage the calendars of multiple senior executives, anticipate necessary background material, and effectively resolve conflicts that arise in a professional manner.

  • Manage answering multiple executive phone lines, which entails taking accurate messages, knowing executives whereabouts and handling calls with appropriate judgment

  • Experience in processing travel and entertainment expenses promptly and accurately. Concur experience a plus

  • Using the online travel system to schedule travel arrangements

  • Handling of sensitive and/or confidential documents and information

  • Assisting with responsibilities such as maintaining organization charts, coordinating key transactions, and committee meetings, working groups and other ad hoc presentations and requests.

  • Excellent time management, organization and multi-tasking

  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

  • Processing of invoices in Ariba, sponsorship requests, speaking engagement requests and other MBAM administrative tasks

Qualifications Necessary:

  • Min 2 years’ experience. Previous Administrative experience required, preferably in financial services

  • Strong knowledge of utilizing Concur, Ariba, Outlook, Word, Power point and Excel.

  • Experience working with a large team and prior banking admin experience is a plus.

  • Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions

  • Polished and professional in phone and email communications

  • Strong attention to detail, ability to work effectively and under pressure and time constraints.

  • Exceptional problem solving skills and tenacious work ethic

Shift:

1st shift (United States of America)

Hours Per Week:

40

Learn more about this role

Full time

JR-22003740

Band: H7

Manages People: No

Travel: No

Manager:

Talent Acquisition Contact:

Christine Kozlow

Referral Bonus:

0

Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.

To view the "EEO is the Law" poster, CLICK HERE (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) .

To view the "EEO is the Law" Supplement, CLICK HERE (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf) .

Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy (“Policy”) establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.

To view Bank of America’s Drug-free workplace and alcohol policy, CLICK HERE .

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