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Administrative Assistant III

New York, New York

Job Description:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being a diverse and inclusive workplace, attracting and developing exceptional talent, supporting our teammates’ physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Job Description Details:

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management.

Responsibilities:

• Support 6-8 Directors/Managing Directors and provide indirect support for their direct reports

• Communicate and interact with all levels of the Bank of America including senior executives across other business lines and support partners

• May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and Judgment.

• Manage multiple objectives, projects or activities all at once

• Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence

• Manage executive calendar, key deadlines, delivery commitments, routines

• Coordinate schedule for executive to maximize time and create efficiencies; proactively anticipate issues/challenges

• Phone coverage, travel scheduling for both domestic and international travel and expense processing, invoice processing where needed

• Assist in organizing and executing All Hands/Staff Meetings

• Maintain email distribution groups / Update orientation slides and org chart monthly

• Assist with on-boarding of employees and contractors as well as coordinating employee events

Required Skills:

• Minimum of 3 years' of experience providing administrative support at the senior management level

• Ability to work effectively under pressure and time constraints

• Ability to interface with Senior Executives

• Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, OneNote, Visio)

• Knowledge of Bank of America systems including: Workday, Concur, Ariba, TechDirect, Flagscape, ACR, ARM, etc.

• Concur or similar experience processing travel and expenses

Skills:

• Time Management Skills

• Multi-tasking Skills

• Prioritization Skills

• Written Communication Skills

• Verbal Communication Skills

• Organizational Skills

• Detail Oriented

Minimum Education Requirement: BA degree or equivalent work experience

Shift:

1st shift (United States of America)

Hours Per Week:

40

Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.

To view the "EEO is the Law" poster, CLICK HERE (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) .

To view the "EEO is the Law" Supplement, CLICK HERE (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf) .

View the LA County Fair Chance Ordinance (https://dcba.lacounty.gov/wp-content/uploads/2024/08/FCOE-Official-Notice-Eng-Final-8.30.2024.pdf) .

Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy (“Policy”) establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.

To view Bank of America’s Drug-free Workplace and Alcohol Policy, CLICK HERE .

This communication provides information about certain Bank of America benefits. Receipt of this document does not automatically entitle you to benefits offered by Bank of America. Every effort has been made to ensure the accuracy of this communication. However, if there are discrepancies between this communication and the official plan documents, the plan documents will always govern. Bank of America retains the discretion to interpret the terms or language used in any of its communications according to the provisions contained in the plan documents. Bank of America also reserves the right to amend or terminate any benefit plan in its sole discretion at any time for any reason.