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Job Description

Role Summary

• The Sr. Associate, Administrative Assistant provides proactive, high-quality, flexible, and reliable administrative support to the Associate Vice President, Medical Affairs – Immunology. This role assists with administrative functions relating to organization and communication across the team and ensures the efficient operation of the office and its team members.

• In addition to supporting the Immunology Medical Affairs team, the role supports various division-related committees and meetings that enhance the division and further its goals.

Responsibilities and Primary Activities

• Manages complex calendars, prepares correspondence and reports, and reliably handles confidential and politically sensitive issues

• Often serves as an initial point of contact for and liaison to outside visitors, clients, and vendors

• Coordinates and performs multiple tasks while understanding the project principles and technical skills related to own work assignments

• Prioritizes work activities with little supervision

• Supports the use of Team Sites

• Schedules interviews

• Coordinate hiring and on-boarding of new hires. Also handle resignations/off-boarding

• SAP experience processing purchase orders, payment requests, and vendor add forms, as well as ability to run reports within SAP

• Concur experience for processing expense reports

• Supports the use of Team Sites

• Communicates and interacts effectively with Our Company executives and internal/external clients both onsite and remotely to maintain workflow

• Coordinates special projects within the division or area

• Consistently demonstrates Company Leadership behaviors; able to deal with difficult situations and people diplomatically and effectively

• Experience scheduling complex travel arrangements, including multi-leg domestic and international travel

• Demonstrated experience with visa and passport processing

• Ability to handle and prioritize many simultaneous assignments

• Experience with event planning and coordination

• Extraordinary attention to detail

• Outstanding communication and people skills

• Experience with financial and budget tasks

• Proactively takes initiative

Required Education, Qualifications, Skills, & Experience

Education

• Required: HS Diploma.

• Preferred: Advanced education or certifications (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification).

Minimum

• 8+ years of administrative assistant experience.

• 3+ years executive administrative experience supporting senior executives (Senior Director, Executive Director, Vice President, or above).

• Advanced ability using Microsoft Office Suite (Outlook, Word, Excel, Power Point) and ability to operate other peripheral devices.

• SAP experience processing expense reports, purchase orders, payment requests, and vendor add forms, as well as ability to run reports within SAP.

• Advanced analytical ability, independent judgment, creativity, and problem-solving capabilities.

• Ability to handle and prioritize a large number of simultaneous assignments.

• Extraordinary attention to detail.

• Strong communication and people skills.

• Collaborative, adaptive, & flexible.

Preferred

• Event Planning/Coordination experience.

• Budget/Finance Management experience.

#MSJR

Current Employees apply HERE (https://wd5.myworkday.com/msd/d/task/1422$6687.htmld)

Current Contingent Workers apply HERE (https://wd5.myworkday.com/msd/d/task/1422$4020.htmld)

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here (https://survey.sogosurvey.com/r/aCdfqL) if you need an accommodation during the application or hiring process.

We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

EEOC Know Your Rights (https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRights_10_20.pdf)

EEOC GINA Supplement​

Pay Transparency Nondiscrimination (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf)

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts (https://www.msdprivacy.com/us/en/CCPA-notice/)

U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.

San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

Not Indicated

Valid Driving License:

No

Hazardous Material(s):

N/A

Job Posting End Date:

04/4/2025

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID: R342094