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Job Information

Caterpillar, Inc. Administrative Assistant in Peoria, Illinois

Career Area:

Administrative Support

Job Description:

Administrative Assistant


Are you someone looking for a new & exciting challenge and company where you can catapult a career? If so, Caterpillar has an exciting opportunity in our Construction Industries Division.

We know that a decision to work for Caterpillar is a commitment of time and talent. In return, we work to provide a rewarding environment and experience for our teammates. Caterpillar wouldn't be the company it is today without the women and men who shape it.


To provide advanced clerical and administrative support to managers and other staff to allow for more efficient operations


Supports Managers SG 29 through 31. Level of accountability of this position is commensurate to SG (salary grade) of the manager being supported.

Job Duties/Responsibilities may include but are not limited to the following:

  • Administrative support tasks to include; all aspects of travel, logistics including scheduling and organizing conference calls, on-site/off-site meetings and events, and providing a professional customer service presence

  • Act as gatekeeper and manage all communication between department head, global customers, and global staff members

  • Manage all expense reporting

  • Maintain annual calendar for Department head to optimize efficiency and engagement with internal / external stakeholders

  • Ensure direct reports and staff are informed of communications and meetings with key stakeholders

  • Monitor process for information sharing and confidentiality. Change processes as needed within the Division

Basic Requirements:

  • Associates degree required

  • 2+ years of experience supporting a senior leader within a corporate environment

  • 2+ years of experience in Microsoft Office Suite of applications. Such as Outlook calendaring and email, and specifically in PowerPoint with the ability to easily navigate and create/edit content

  • 2+ years of experience scheduling / coordinating calendars, international travel, meetings with global perspective, international visa requirements, and multiple time zones

Top Candidates Will Also Have:

  • High energy / personality levels and passion for self-improvement within highly engaging and challenging environment.

  • Ability to work within a team environment

  • Experience scheduling / coordinating global travel

  • Ability to exercise independent discretion and judgment to solve complex problems regarding prioritizing and scheduling projects and meetings

  • Ability to quickly adapt to new technology and be the trusted resource for your leader with any tech support

  • Concur Expense Reporting experience

  • Excellent oral and written communication and collaboration skills

  • Ability to maintain confidentiality

Additional Information:

  • This role will be located in Peoria, IL.

  • Relocation assistance is not available for this position. Any relocation costs incurred would be the responsibility of the selected applicant.

Employee benefit details

Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world. Here you earn more than just an hourly wage, because we value your performance, we offer a total rewards package that provides day one benefits (medical, dental, vision, RX, and 401K) along with the potential of a monthly bonus.

Additional benefits include paid vacation days and paid holidays (prorated based upon hire date).

Final details

Please frequently check the email associated with your application, including the junk/spam folder, as this is the primary correspondence method. If you wish to know the status of your application – please use the candidate log-in on our career website as it will reflect any updates to your status.

This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S. which can be found through our employment website at www.Caterpillar.com/Careers

EEO/AA Employer. All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply.

There’s more to work at Caterpillar than just the work itself. We hire smart, friendly people and it shows in our culture. We hold ourselves to high standards and make sure our values of integrity, excellence, teamwork, commitment and sustainability come to life in the way we work. We make sure our employees feel continuously challenged while also supported. We provide professional growth opportunities, including leadership programs. We celebrate the diversity of our team, while also working together as one Caterpillar.

Our culture, like everything at our company, is made possible by each employee’s contribution. Person by person, we create the environment we work in, and we are proud of the Caterpillar we’ve built.