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Job Description

We're on the lookout for an organized, proactive Sr Administrative Administrative assistant to join our Travel, Meetings, Card & Fleet team reporting to the Associate Vice President. This is an amazing opportunity to support a dynamic leadership team in a global organization. Whether you're based in Rahway, NJ, or London, UK, if you're passionate about supporting others and thrive in a fast-paced environment, we’d love to hear from you!

What We're Looking For

• Exceptional Communicator - You have excellent verbal and written communication skills and can effectively interact with colleagues across various levels and geographies.

• Organizational Guru - You are highly organized, with a knack for multitasking and managing your time efficiently.

• Tech-Savvy - You’re proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable learning new software tools.

• Detail-Oriented - You have a keen eye for detail and ensure accuracy in your work.

• Proactive Problem Solver - You can anticipate needs and handle potential issues before they arise.

• Empathetic and Supportive - You genuinely enjoy helping others and are approachable, patient, and understanding.

• Discretion and Integrity - You can handle confidential information with the utmost discretion and professionalism.

What You'll Be Doing

• Scheduling and Calendar Management: Coordinate and manage the calendars of our leadership team, scheduling meetings, and making travel arrangements.

• Meeting Coordination: Assist in planning, organizing, and setting up both in-person and virtual meetings, including preparing agendas and taking minutes.

• Travel Arrangements: Facilitate travel arrangements for the team, ensuring all logistics are smoothly handled.

• Communication: Act as a point of contact for the leadership team, responding to inquiries and liaising with internal and external stakeholders.

• Document Preparation: Prepare and edit documents, presentations, and reports as needed.

• Expense Management: Handle expense reports and ensure timely submission of any related documentation.

• Administrative Support: Provide general administrative support, such as filing, answering phone calls, and managing office supplies.

• Ad Hoc Projects: Assist with various projects and tasks as they arise, contributing to the overall efficiency of the team.

Education:

• HS diploma/GED

If you’re ready to take on a pivotal role that supports our team’s success and contributes to a positive work environment, we encourage you to apply. We value diversity and are committed to creating an inclusive environment for all employees.

#MSJR

Under New York City, Colorado State, Washington State, and California State law, the Company is required to provide a reasonable estimate of the salary range for this job. Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate’s relevant skills, experience, and education.

Expected salary range:

$66,080.00-$104,100.00

Available benefits include bonus eligibility, health care and other insurance benefits (for employee and family), retirement benefits, paid holidays, vacation, and sick days. For Washington State Jobs, a summary of benefits is listed here (https://www.benefitsatmerck.com/) .

Current Employees apply HERE (https://wd5.myworkday.com/msd/d/task/1422$6687.htmld)

Current Contingent Workers apply HERE (https://wd5.myworkday.com/msd/d/task/1422$4020.htmld)

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here (https://survey.sogosurvey.com/r/aCdfqL) if you need an accommodation during the application or hiring process.

We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

EEOC Know Your Rights (https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRights_10_20.pdf)

EEOC GINA Supplement​

Pay Transparency Nondiscrimination (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf)

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts (https://www.msdprivacy.com/us/en/CCPA-notice/)

U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.

San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

Not Indicated

Valid Driving License:

No

Hazardous Material(s):

n/a

Job Posting End Date:

02/6/2025

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID: R330166