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Job Information

Merck Senior Assoc., Administrative Services in Rahway, New Jersey

Job Description

Primary Responsibilities

  • Coordination and performance of general administrative assistant/clerical duties and managing multiple tasks while understanding the project principles and technical skills related to own work assignments - work priorities and activities are reviewed with little supervision.

  • Prepare, process, and reconcile expense reports within Atlas.

  • Creation of purchase orders, expedited payments and invoice reconciliation using Ariba.

  • Inventory and ordering of departmental supplies.

  • Calendar management - scheduling and prioritization of meetings and appointments.

  • Arranges, coordinates and schedules complex, multi-segment global travel and related departmental meetings.

  • Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills.

  • Upholds a strict level of confidentiality.

  • Guides by example in developing and sustaining a high level of level of professionalism/cooperation among administrative colleagues within the operating unit/across the division.

  • Coordinate and/or direct special projects/assignments within the department.

  • Contribute to the overall culture of the group.

Education Minimum Requirement

  • High School Diploma or equivalent; Associates degree or clerical/technical certification preferred

Required Qualifications and Skills

  • Minimum of (5) years Administrative experience supporting Executive Level Leaders

  • Advanced computer skills using (Microsoft Outlook, Word, Excel, Power Point) and operation of other internal systems

  • Proficient in collaboration and delegation of duties

  • Strong organizational, project management and problem-solving skills

  • Ability to manage multiple tasks and projects to lead the day-to-day operations of the office including the ability to make decisions and be responsive to all types of issues affecting the department

  • Exceptional business (written and verbal) communication skills with friendly, collaborative professional demeanor

  • Demonstrated experience managing, scheduling and coordinating complex, multi-segment domestic and international travel that is often revised with little lead time

  • Experience processing Expense Reports; ATLAS preferred

  • Ability to create Purchase Order, Supply Orders, etc.; ARIBA preferred

  • Demonstrated ability to manage, prioritize and follow through on large number of simultaneous assignments, meeting deadlines for all deliverables

  • Strong meeting/event planning and coordination skills

  • Extraordinary attention to detail and the ability to exercise initiative, flexibility, tact and independent judgement

  • Demonstrated ability to effectively interact and communicate with our Company executives and internal/external clients both onsite and remotely to maintain workflow

  • Ability to work quickly, often times working under pressure while still maintaining composure and professionalism

Preferred Qualifications and Skills

  • Strong working knowledge of our Company and familiarity with the various divisions and functions

  • Knowledge of Company applications, policies and procedures

Our Animal Health division is a global leader in veterinary medicine and digital solutions dedicated to the health and well-being of animals and the people who care for them. We are a global team of professionals working together to make a positive difference in animal health and well-being and supporting a safe food supply. Through our commitment to the Science of Healthier Animals®, w e offer one of our industry’s most innovative portfolio of pharmaceuticals, vaccines and digital health management solutions including traceability and monitoring products that serve to prevent, treat, and control diseases across all major farm and companion animal species.

Who we are …

We are known as Merck & Co., Inc., Kenilworth, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

What we look for …

In a world of rapid innovation, we seek brave Inventors who want to make an Impact in all aspects of our business, enabling breakthroughs that will affect generations to come. We encourage you to bring your disruptive thinking, collaborative spirit and diverse perspective to our organization. Together we will continue Inventing For Life, Impacting Lives while Inspiring Your Career Growth .





In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

US and Puerto Rico Residents Only:

If you need an accommodation for the application process please email us at staffingaadar@msd.com

For more information about personal rights under Equal Employment Opportunity, visit:

EEOC Poster (https://www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/eeopost.pdf)

EEOC GINA Supplement​

OFCCP EEO Supplement (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf)

OFCCP Pay Transparency Rule

We are an equal opportunity employer, Minority/Female/Disability/Veteran – proudly embracing diversity in all of its manifestations.

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:



No relocation

VISA Sponsorship:


Travel Requirements:

No Travel Required

Flexible Work Arrangements:


1st - Day

Valid Driving License:


Hazardous Material(s):

Number of Openings:


Requisition ID: R103457