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Job Description

BAE Systems is seeking a Functional Support Specialist to support our work as a prime contractor on a high-profile U.S. Navy weapon system. BAE Systems is seeking is seeking a highly organized and enthusiastic Functional Administrative Support Specialist to assist in a variety of tasks for the Strategic Systems Program (SSP) contract with the US Navy. The selected candidate will be assisting with meetings, conferences, workshops, and events, as well as assisting with travel expenses and other administrative duties as assigned.

This position is responsible for duties and routine tasking to include but not limited to:

• Coordinate support to business operations that require additional support (e.g., Training, Talent Acquisition, Safety, etc.)

• Coordinate scheduling for meetings, conferences, workshops and events (to include event logistics)

• Coordinate PMO and business operations Microsoft Teams meetings requiring administrative support, as required (to include preparation and presentation of materials)

• Coordinate the creation and delivery of meeting minutes and action items

• Review processes and policies pertaining to administrative support and advocate for disposition

• Lead onboard activities for new hires in all program areas and maintain the accuracy of tools and checklists that support onboarding

• Assist with internal office and cubicle moves, as well as maintaining the office seating charts

• Submit visit requests in support of customer meetings, training events, and conferences

• Update internal work instructions and supporting other administrative functions as needed

• Other duties include support of other groups within the SSP Program.

Required Education, Experience, & Skills

Minimum education and years of related/relevant work experience required: High School diploma and at least eight years of related/relevant work experience, to include a high level of proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook) and basic proficiency with MS Sharepoint, MS Visio, and online meeting tools (WebEx, Microsoft Teams).

Additional skills/experience required:

• Excellent written and oral communication skills

• Ability to understand quickly and effectively explain complex concepts and processes

• Ability to work well with cross-functional teams and promote collaboration across organizational boundaries

• Ability to influence and resolve differences across organizational boundaries

• Ability to provide exceptional customer support to internal and external customers by understanding and anticipating their needs and concerns, responding promptly and effectively to needs, and customizing services and products as appropriate

• Ability to work with senior management in a dynamic environment

• Ability to make things happen by being proactive and eager to complete tasks on time

• Work both independently and as a team-member

• Strong planning, organizational, analytical thinking, and problem-solving skills

• Ability to work on special projects with low- to moderate-level of complexity

• Ability to support multiple tasks and activities simultaneously.

Preferred Education, Experience, & Skills

• Experience maintaining, developing, and updating plans, procedures, processes and/or other guidance documents

• Experience with hosting virtual and in-person meetings, including scheduling and logistics support

• Proficiency with MS SharePoint, MS Visio, and Atlassian Jira applications

• Understanding of government compliance requirements/regulations

Pay Information

Full-Time Salary Range: $81156 - $137964

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

Functional Support Specialist Senior

111293BR

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